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Terms of Reference
| Title |
: |
Fleet Assistant ( 1 position ) |
| Reports to |
: |
Operations Manager, Cox’s Bazar |
| Department |
: |
Operations |
| Location |
: |
Cox’s Bazar |
ABOUT RI: Relief International is a leading non-profit organization working in 20 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.
Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships, and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them
Scope of Work:
The Fleet Assistant works under the direct supervision of the Operations Manager and provides fleet management support to RI’s Cox’s Bazar Rohingya Response Program. This position will oversee a pool of project vehicles supporting Cox’s Bazar and field offices ensuring efficient use of resources and coordinating field travel. This position requires flexibility, problem solving, and strong interpersonal skills.
Position Responsibilities and Duties:
- Develop weekly field travel schedules, coordinating between program staff and drivers to allocate use of vehicles
- Ensure vehicle insurances are up-to-date, all required road permits are obtained and drivers maintain valid driving licenses
- Monitor maintenance and servicing records for the vehicles as required
- Assist in the management and compliance of supplier vehicle contracts as needed
- Support field operations staff with monitoring fleet and the coordination of all vehicle movement in line with RI policies and procedures
- Monitor vehicle logbooks
- Support Operations Manager to ensure that transport services are cost efficient and reliable; ensure the efficient coordination of timely delivery of supplies to projects.
- Enhance and monitor systems to effectively plan, coordinate and monitor staff travel by road
- Perform other duties as assigned
Qualifications & requirements:
- At least a bachelor’s degree in a relevant subject.
- 1-3 years work experience in fleet operations, preferably with NGOs
- Able to prioritize, communicate effectively, and meet deadlines.
- Willingness to travel and work extensively – sometimes at short notice, in difficult places and under long hours – according to a results-based approach
- Able to work independently and within a team.
- Diligent in work processes and able to juggle multiple priorities
- Proficient in Microsoft Office and Google software, particularly Google Drive, Gmail, Google Docs, MS Word and MS Excel. Adobe suite preferred.
- Fluency in English & Bangla.
- Women are highly recommended to apply.
RI Values:
We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. We value:
- Inclusiveness
- Transparency and Accountability
- Agility and Innovation
- Collaboration
- Sustainability
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| The position is based in Cox’s Bazar. Please send your Application Letter, CV and at least 3 References to hrcxb@ri.org or submit your application to our Cox’s Bazar Office address at White House (5th Floor), In front of Police line, Kolatoli Cox’sbazar-4700 on or before 14th April , 2019. Applications will be reviewed as they are submitted, so candidates are encouraged to apply early. A decision may be finalized before the deadline.
You may check our website at www.ri.org to find out more about our organization.
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